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Optimization: Scans are fully indexed and searchable, utilizing Optical Character Recognition (OCR), Intelligent Character Recognition (ICR), and Optical Mark Recognition (OMR) imaging technologies, as well as Intelligent Field Recognition (IFR) for extended forms processing. Indexing and document searches can be tagged and based on your specifications for keywords or full-text.
Qualified: Our staff holds CTIA certification, and we are active, professional members of AIIM – the leading industry association for electronic content management.
Full service: Pre-scan document preparation – including removal of binder clips, staples, and binder/folder disassembly, with re-assembly to your archival specifications. PLUS: FLDDMS provides its Florida based customers with FREE * pick-up and return of their original documents, including managed routing to document warehouse or destruction facilities upon request.* (Reasonable minimum order applies for area codes outside 727 & 813)Customers outside Florida can take advantage of our discounted common carrier rates for pick up and return shipping of originals.
Hosting: A virtual, robust, web-based library can be structured and maintained for your secure, and efficient records access. Our e-library housing your documents provides fast and efficient document search & retrieval for your authorized staff, document profiling, electronic check-in
Longevity: Our online, hosted document library is systematically re-copied and tested for compatibility to keep up with hardware and software evolution. This approach is designed to provide our customers with maximum years of retrieval according to their long-term requirements. We also offer similar systematic digital media re-copying for our non-hosted customers.
Archive Conversion: We offer full and professionally handled backfile (historical records) conversion, as well as...
Stay Current: Complete "day forward" (current) document scanning processes.
Proximity: FLDDMS performs high-volume, index-sensitive scanning at its Clearwater, Florida office.
Mobility: On-site scanning services are also available statewide. This is an attractive option for high-confidentiality environments with moderate to high scanning volume.
Inbound Mailroom Our firm can accept your applicable inbound mail for the most efficient and cost-effective means of day-forward scanning. This is a bonded, secure, efficient, cost-effective option especially appropriate for organizations running ERP systems, back-office applications, volume claim receiving/processing, and Shared Services operation. Full inbound mail reporting and resulting scan logs are provided.
Forwarding: Based on your requirements, we will provide prompt redelivery to your location following our scanning process, or forwarding & oversight for certified document destruction.
Competitive Position: In our business, your success is our success. Our approach toward full document management solutions - from the technical as well as customer service and service pricing perspectives, has been designed to be industry competitive, best in class, and highly cost effective.
Compliance:
Our document scanning and management services will help you implement and maintain full compliance with –
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